When taking minutes of board meetings, there are several considerations that require careful attention. This job requires someone who can plan ahead, pay attention and write an elaborate summary.
Minutes of meetings are crucial documents that represent decisions made by the board. Therefore, they should be precise and reflect the discussions that were held www.loveboardroom.com/what-is-business-continuity-planning-bcp/ during the meeting. It’s recommended to review the agenda before the meeting to ensure that you know what you need to capture during the meeting. This will stop important details from being left out during the meeting. It is also beneficial to have a third-party review the minutes. This will ensure that the person who is taking the minutes is not biased and has an objective view on the content of minutes.
In addition to the main aspects of the meeting it’s important to include every action taken at the meeting, as well as who is responsible for each item. By providing these details, it will be easier for the board members to refer to meeting minutes in the future.
In the final section, a note about the presence of a majority should be included. A quorum is defined as the presence of at least two-thirds the board members.
It is also important to note any documents that were distributed during the meeting or any presentations that took place. In the minutes, it’s a good idea to include the time and date of the meeting.